- 1. Access to the beach
- 2. Accessibility
- 3. Alcohol consumption in public
- 4. Benefits of the event – economic and social
- 5. Bike access during the event
- 6. Broadcast
- 7. Business Opportunities
- 8. Children
- 9. Civil works
- 10. Community Health Care Providers
- 11. Compensation
- 12. Concert
- 13. Consultation
- 14. Emergency Services
- 15. Event Program
- 16. Heritage
- 17. Insurance
- 18. Mail deliveries/Rubbish removal
- 19. Noise
- 20. Pets and dog walkers
- 21. Resident access only
- 22. Resident Mobile Medical Centre
- 23. Safety
- 24. Security
- 25. Shuttle
- 26. Students on Track
- 27. Temporary event infrastructure
- 28. Traffic and transport updates
- 29. Volunteer
- 30. Welfare of the community
ACCESS TO THE BEACH
Newcastle Ocean Baths, Newcastle Beach and Nobbys Beach will be open to the public over the three-day event weekend. Access will be via Bathers Way from King Edward Park.
Horseshoe Beach will not be accessible to the general public during the three-day event.
There are dedicated times within the race program when patrons with accessibility concerns will be able to cross the circuit in between racing activity.
These crossings will be located underneath the bridge on Wharf Rd, at the intersection of Hunter and Watt St and adjacent to the Nobby’s Beach Car Park.
Crossing times will be advertised in advance and displayed at each crossing point, but may vary due to unforeseen delays to the on-track schedule.
Passenger hoist lifts will be available at the over-track pedestrian bridge at Gate 1 on Wharf Road.
Accessible access around the event precinct
- Pedestrian – Gate 1 provides accessible entry to the track and the accessible viewing areas.
- By Car – updates on vehicle access will be provided in the accreditation information pack.
- By Bus – the closest bus stops will be confirmed in the months preceding the event.
- By Train – the closest train station is the Newcastle Interchange and will connect with event bus services.
There are a limited number of accessible car parks allocated along Wharf Road. A mobility parking scheme permit will be required to gain access to these car parks.
Accessible toilet amenities are located:
- Inside Gate 1 along the path
- Behind Accessible Viewing areas along Wharf Road
- Eastern end of Pit Building – to service Pit Building corporate guests only
ALCOHOL CONSUMPTION IN PUBLIC
State legislation prohibits the consumption or possession of alcohol in unsealed containers in any public place, other than in licensed areas. This still applies during the Coates Hire Newcastle 500 event from Friday 23 November to Sunday 25 November 2018 inclusive.
As part of the event, there will be additional license areas located inside the race precinct.
Pacific Park will be an alcohol-free zone during the three-day event.
BENEFITS OF THE EVENT – ECONOMIC AND SOCIAL
Destination NSW has reported the 2017 event resulted in more than 20,500 domestic and international overnight visitors travelling specifically to attend the 2017 Coates Hire Newcastle 500.
In total, these visitors spent over $12.5 million during their visit, with about 85 per cent spent in Newcastle and the wider Hunter region.
BIKE ACCESS DURING THE EVENT
Residents who use a bike to travel to and from their home or work will be permitted to access the event. Accreditation wristbands will need to be shown.
Residents may ride their bikes on the roadways within the circuit where safe to do so. Most pathways will be crowded with pedestrians during the operating hours of the event and cycling will not be permitted for safety reasons.
Bikes cannot be taken over the temporary pedestrian bridges for safety reasons.
Alternatively, riders can cycle on the road outside the hours of 7am to 7pm when road gates are open.
Cyclists can walk through the tunnel adjacent to the kiosk at Newcastle Beach at any time. Accreditation wristbands will need to be shown.
Bike racks are located next to Queens Wharf Ferry and various locations around Newcastle.
The Coates Hire Newcastle 500 will be broadcast live on Network 10 and FOX Sports within Australia as well as multiple networks around the world either live or on delay.
Proprietors can email their business proposal to email@example.com
Kids 12 and under do not require a ticket to access the event however they must be accompanied and under the supervision of an adult in possession of accreditation.
Civil works have transformed and revitalised many parts of Newcastle East including substantial infrastructure which will future proof the city for decades to come.
The one off civil construction works associated with Newcastle 500 is now complete and will not occur in future years.
COMMUNITY HEALTH CARE PROVIDERS
Residents are encouraged to speak directly to their health care providers to ensure access is maintained during the event. Health care providers will need accreditation to access the event precinct. For further information or to ask specific questions relevant to your situation please email firstname.lastname@example.org or call 02 8346 2676.
Supercars has co-ordinated and delivered major events for 20 years and has well established protocols and procedures to ensure that everyone from spectators to drivers, neighbours and event staff are covered under our insurance policies.
As a condition of the Coates Hire Newcastle 500 event, Supercars must also be compliant with NSW Government’s insurance requirements. This means we are required to have an appropriate level of insurance for all event related activities during the construction and racing periods.
Compensation will not be payable in circumstances including:
- Where a claim for compensation is a claim for economic loss (including loss of business)
- In respect of acts done or omitted to be done in good faith
Applies only in respect of anything done or omitted to be done in accordance with any authorisation given under the nominated legislation or the regulations.
Whilst there are no provisions for claim of economic loss, there will be no ‘forced shutdown’ of businesses. All convenience stores, restaurants and bars and other business operators within the event precinct will have the ability to trade as usual and restock nightly.
Supercars will work with local restaurants, artisans, accommodation and service providers to identify business and promotional opportunities relating to the Coates Hire Newcastle 500 event. We encourage businesses to express their interest by emailing email@example.com
Full details of the Coates Hire Newcastle 500 concert will be released soon.
Further updates on the performing artist/s will be announced shortly.
The Coates Hire Newcastle 500 Community Relations Team can be emailed at firstname.lastname@example.org or call 02 8346 2676.
At all times, NSW Police, NSW Ambulance and NSW Fire and Rescue will have access to all properties in the event precinct.
Should you require assistance to a life threatening medical emergency or require the assistance of police, fire or ambulance – stay calm, focused and call Triple Zero (000) in the first instance.
The Coates Hire Newcastle 500 event program will be communicated by mid- October. The event program will commence 8am to 6pm each day from Friday 23 to Sunday 25 November 2018.
All updates will be provided in the accreditation information pack.
The Coates Hire Newcastle 500 event is conducted in line with the conditions put in place by the NSW Office of Environment and Heritage.
As a condition of the Coates Hire Newcastle 500 event, Supercars Australia must also be compliant with NSW Government’s insurance requirements.
This means we are required to have an appropriate level of insurance for all event related activities during the construction and racing periods.
MAIL DELIVERIES/RUBBISH REMOVAL
Mail will be delivered by Australia Post during the event period and bin collection will occur as normal unless advised by your service provider.
Supercars Australia commissioned an independent expert report that modelled the likely noise impact of the 2017 Newcastle 500 event on residences and businesses within the Newcastle East area. The modelled forecasts in this report were then tested by noise monitoring conducted at several locations around the Newcastle 500 precinct during the 2017 event.
The results of the noise monitoring did not differ significantly from the forecast noise impacts, but have provided Supercars Australia with additional information with which it is preparing community communications regarding noise impacts and mitigants in the leadup to the 2018 event.
PET AND DOG WALKERS
It is recommended that pets sensitive to noise be kept indoors during car racing and aerial displays.
Dogs can be walked in unfenced areas of Foreshore Park, Fletcher Park and Pacific Park from 6pm to 8am, Friday 23 to Sunday 25 November inclusive.
For a full list of activities please refer to the track schedule. This will be available in the resident accreditation information pack.
RESIDENT ACCESS ONLY ZONE
There will be areas that can only be accessed by residents and not event patrons.
Further updates will be provided in the accreditation information pack.
RESIDENT MOBILE MEDICAL CENTRE
The Residents’ Mobile Medical Centre will be located on the corner Telford Street and Stevenson Place, Newcastle East. The hours of operation will be from 7:00am to 7:00pm each day of the three-day event.
This centre will be staffed by accident and emergency doctors and specialists, general practitioners, nurses, pharmacists, social workers, mental health professionals and paramedics. This medical team will also work in conjunction with medically focused government emergency agencies.
Further information will be provided in the resident accreditation information pack.
The circuit will be lined with concrete barriers specifically engineered to withstand the impact of vehicles travelling at high speeds. The barriers are equipped with debris fencing to protect the surrounding areas from any fragments. These barriers and fences have all been designed to comply with the FIA regulations for track safety.
In relation to the risk of fire, fire marshals will be positioned around the entire track as first-responders ready to react swiftly in the event of any incident as part of standard racing safety procedures.
Security will be strategically stationed around the event precinct 24 hours a day for the three-day event. We expect all trespassing concerns to be reported to Supercars or NSW Police.
NSW Police, NSW Ambulance and NSW Fire and Rescue will have a heightened presence within the event precinct during the event period.
If you have any further questions please contact Supercars by emailing email@example.com or call 02 8346 2676 anytime.
Further information regarding the event shuttle for residents will be provided in their accreditation information pack.
STUDENTS ON TRACK
Our Students on Track program operates on the Friday 23 November as part of the Coates Hire Newcastle 500 event. Fasten your seatbelts for a full throttle educational experience!
The Supercars Students on Track program is a great opportunity for teachers and students to spend a day trackside at a local Virgin Australia Supercars Championship race event to learn about one of Australia’s top sports up close.
Supercars can provide a student workbook and complementary student handbook to get the most out of an excursion to a Supercars event.
For more information and register your interest please click HERE.
TEMPORARY EVENT INFRASTRUCTURE
Installation and removal of the racing circuit is condensed into a planned nine-week period. Commencing 15th October, the installation of temporary infrastructure includes the pit building, grandstands, bridges, barriers and fencing around the circuit.
All temporary event infrastructure will be removed by mid- December 2018.
TRAFFIC AND TRANSPORT UPDATES
Road closures will be in place before, during and after the event on various roads in Newcastle CBD and East. We understand detailed lists of closures, clearways and changed traffic and access conditions as well as downloadable maps will be available at livetraffic.com later this year.
Clearways are in place to maximise lane capacity and improve traffic flow through key roads in Newcastle. If you have concerns about vehicle access such as deliveries or any other questions about special event clearways please email TMCCustomerRelations@tmc.transport.nsw.gov.au and a Transport for NSW representative will be in touch with you.
To apply for a volunteer role click HERE, click on the Coates Hire Newcastle 500 event and provide all necessary information.
WELFARE OF THE COMMUNITY
Supercars Australia recognises some people in the community may have medical and/ or special needs. Supercars Australia will seek to identify those individuals, who for medical or other specific reasons, require additional assistance and will work with those individuals one-on-one in the lead up to and during the event.
Supercars Australia will respect the wishes of individuals who have requested that their personal information remain private and confidential.